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ISO 27701:2019

ISO 27701 - The Privacy Management Standard for corporate documents

Reduce privacy risks for keeping organizational data safe with the support of ISO 27701. Promote a safety culture and ensure the confidentiality of your internal documents!

Application
Application
Transfer
Stage 1 and 2 certification audits
Maintaining certification
Annual surveillance audits
Re Certification
Re-Certification

What is ISO 27701 certification?

When it comes to privacy management of organizational documents (employees, stakeholders, and customers), the first standard that comes to mind is ISO 27001. ISO 27701 is an extension of the aforementioned. It has designed a practical set of clauses that provide comprehensive support to companies in detecting potential threats. Two standards which have also helped in crafting those clauses are ISO 27001 and ISO 29001. The aim of ISO 27701 is to ensure data safety by employing a stringent security protocol. The framework of the standard supports responsible management that is committed to establishing effective policies and operations for detecting and minimizing data safety risks.

Another priority of ISO 27701 is enabling a sense of accountability to meet compliance. The protocol not only promotes a safety culture but also helps organizations to comprehend regulatory obligations. With the presence of the certification, a company efficiently accomplished compliance while taking preventive measures for the forthcoming adversity. The purpose of the standard is to help management with an alert system. This extended version of the original information security management system adds an extra effort to curate individual action plans for different data types. Exclusive prevention policies can be formed for each type based on the available resources.

Which organizational practices are covered by ISO 27701?

ISO 27701 is the newest information privacy management system standard. It specifies privacy requirements based on individual data and risk type. It offers a plethora of benefits to organizations regardless of their size. It is a more exclusive form of the former one and enables a company with the following -

  • Compliance maintenance is the focal point of ISO 27701. The standard ensures that companies avert government intervention and penalties by managing security programs effectively. The certification is a demonstration of commitment towards stakeholder data safety. The standard helps to conform to the statutory privacy laws. Companies do not pay a hefty amount of penalties as they systematically adhere to the legal obligations.
  • Since stakeholder information is kept safe with utmost priority, companies efficiently build a relationship of trust with the customers and employees. It shows a commitment towards data confidentiality. With the presence of ISO 27701, companies show that they value the privacy concerns and take the necessary measures to prevent disruptions.
  • ISO 27701 aims at information security based on individual data types. All the stakeholders and interested parties understand that their data is being maintained with strong vigilance. It instils a sense of reliability among them. Therefore, more customers and stakeholders show interest for partnership. It helps with brand building and revenue generation.
  • ISO 27701 clauses demonstrate a strong need to maintain transparency. When business operations are clear and visible to the stakeholders, their satisfaction level increases. Brand loyalty is strengthened, which affects the revenue margin, as said in the previous point.

Certification Process

  1. 1. Internal audit – The audit checks the performance of the quality management system after it goes through a modification phase. It helps to find areas of possible improvement. Thus, allowing the management to implement better corrective measures to meet the clauses of the ISO standard.
  2. 2. Request generation – Relevant strategies are applied after checking the gaps between the system and the objectives. Once the compliance ground is accomplished, companies must choose a reliable certification body. The further assessments depend on the contract established between the company and the certification authority.
  3. 3. Stage 1 – Audit – As instructed by the certification authority, a third-party team of auditors analyzes the documents of the management process. They check both the compulsory and voluntary standards.
  4. 4. Stage 2 – Audit – At this point, the audit specialists issue reports as deduced from the previous stage. In case there is any nonconformity, the report will highlight that.
ISO 9001 2015

Compliance Requirements of ISO 27701:2019

ISO 27701:2019 is an extension of the Privacy Information Management System (PIMS) of the organization; it builds on ISO 27001 and 27002. In order to be compliant, organizations must:

  • Prepare and communicate a privacy policy that covers pertinent privacy requirements and shows leadership support.
  • Ascertain the degree of privacy required which involves personal data flows, natural services and interactions with third parties.
  • Conduct privacy risk analyses and determine risks and vulnerabilities that could expose personal information.
  • Introduce privacy measures like consenting measures, data minimization, anonymization, and retention rules.
  • Support data subject rights procedures- supporting access, correction, erasure and objection.
  • Get third party management of management, such as privacy due diligence and contractual obligations.
  • Conduct monitoring, internal auditing, corrective action, and management review with continual enhancements to privacy protection.

 

Common Non-conformities of ISO 27701:2019

The common non-conformities are:

  1. 1. Broad privacy scope and data flows, as well as processing activities, may not be sufficiently documented or mapped.
  2. 2. Vulnerable risk assessments like personal data risks, incomplete risk assessment, not addressed assessment.
  3. 3. Poor data protection, e.g. lacking the consent, unspecified duration of retention, or insufficient anonymization.
  4. 4. Failure to respond to access or deletion requests in a quick and compliant manner due to poor management of data subject rights.
  5. 5. Insufficient third-party governance and contracts where privacy was not a requirement, or due diligence is agreements falls short.
  6. 6. Low degree of monitoring, lack of constant betterment, and weakening of the PIMS.

By filling these gaps, you will not only help cement your organization’s privacy posture but also develop stakeholder confidence.

FAQs

What is ISO 27701:2019?

It is the privacy-extension criterion that supplements an ISO 27001-based system, precisely to process and handle personal data.

How does ISO 27701 support privacy rights?

It provides organized procedures to handle data subject rights- such as access, correction, or deletion requests- and assists organizations with privacy regulation compliance.

Why are privacy risk assessments important?

They help you understand threats to personal data and implement proper controls to reduce exposure.